Fully equipped office is a new development trend aimed at meeting the demand for professional workspaces, high flexibility, and shared common areas to optimize cost savings for small and medium-sized businesses. This is also the reason why organizations full-service office rental are increasingly common, causing businesses headaches when choosing a professional, reputable provider.
What is a turnkey office?
Fully equipped office is a fully equipped office service, including office infrastructure (electricity, internet, air conditioning, ceilings, carpets, etc.), office furniture (desks, chairs, cabinets, shelves, etc.), and office amenities (drinking water, tea, coffee, refrigerators, microwaves, printing, photocopying, etc.) so that businesses renting office space can be ready to work without incurring initial investment costs.
Hire one full-service officeIt's not like a traditional office space. Because even though you're the only tenant in the workspace, you only have to manage your own business and workspace. And unlike a shared workspace, you get the community benefits while still ensuring your privacy.
How does a turnkey office benefit businesses?
There are several factors you should consider when choosing where to locate your business headquarters. And a fully-equipped office can be a better option than renting a traditional office or using a shared workspace:
1. Flexibility in many aspects – The biggest advantage of renting a fully furnished office
Moving to a traditional office space requires any organization to sign a long-term lease agreement with the landlord, as well as enter into ongoing agreements with service providers for services such as internet, electricity, cleaning, maintenance, and more.
Most of these providers do not allow flexible arrangements, and often charge additional fees if you need to vacate the premises before the end of the term or move in earlier than the term specified in the signed office lease agreement.
With a fully-equipped office, all these services are handled by the leasing company and included in the monthly rent you pay, so you won't have to pay additional separate fees as you would when renting a traditional office.
2. Managed workspace, ensuring functionality and operational efficiency
With a fully furnished office, the space is managed by the full-service office rental provider. This means that when you walk through the door for the first time, you will have a fully furnished office with internet access, allowing you to start working immediately.
There is no need to go out and find cleaning staff for the office, negotiate contracts with internet providers, purchase furniture, etc. Because the office service provider will take care of everything, including cleaning, and they will ensure that the office is fully connected to electricity, internet, and telephone lines.
3. Work productivity is optimized
The all-inclusive office is designed to help you and your team work efficiently and engage in your work. By providing you with private office space, this will help you and your employees focus on the tasks at hand without being distracted by the shared workspace.
Most office service providers have on-site coffee or complimentary refreshments, offering quick and easy options without requiring you to use outside services.
Internet and electricity in most all-inclusive office spaces will have high speeds with multiple backup capabilities, meaning your business will always be online and able to respond to customer calls and emails.
4. Demonstrate professionalism, which is the face of the company's quality.
A fully equipped office will provide your business with all the necessary office equipment to give your business a professional edge.
Most spaces provide you with meeting and conference rooms, projectors, event spaces, reception areas, and common gathering areas for networking and collaboration.
They will also be able to handle phone calls and correspondence through their office reception team. All you need to do is invite your guests and welcome them to your professional office space.
5. Deliver cost-effectiveness
Renting a traditional office is very expensive and requires a long-term commitment. It can even be much more expensive depending on the location of the office space you rent.
By moving your business to a serviced office, you can significantly reduce your monthly expenses, as you will only pay a single monthly rental fee to the leasing company instead of multiple separate fees to the landlord and other service providers. You also won't be tied to a long-term lease, as you can sign contracts on a weekly, monthly, or yearly basis, depending on your business needs.
With these significant cost savings, you can substantially increase your marketing and advertising budget, as well as boost engagement activities for your employees.
Shared workspace allows you to access an office that is ready to use immediately after you sign up for the service. This can be a game-changer in terms of your productivity, creativity, and financial potential.
So, are there any disadvantages to a full-service office?
Fully-equipped offices are typically small in size, so they may not offer the above advantages when applied to large-scale businesses. Therefore, depending on the type and scale of your business, you should choose the most suitable office rental model!
Who should rent a fully furnished office?
As mentioned, the all-inclusive office model offers many conveniences and advantages for business operations, but not every business is suited to this type of smart office. Therefore, you need to carefully consider your options before making a decision.
Galaxy Office lists some of the most suitable types of businesses for the current full-service office rental model:
1. Start-up companies
Newly established businesses may initially have only one member. Startups can opt for coworking spaces to secure a workspace, which is more cost-effective than renting an office for just one person. However, never start a business alone; surround yourself with partners to achieve results more efficiently.
Additionally, the cost of renting a fully equipped office for 1-4 people is not much higher than the cost of renting a coworking space. Therefore Fully equipped office is a very suitable option for early-stage startups, as it saves costs while allowing flexibility in the number of employees.
2. Representative offices do not have high requirements regarding quantity.
Foreign company representatives in Vietnam should not overlook the option of a fully-equipped office. Although representatives may not have many staff members, handling clients, partners, and managing operational issues and documents can become challenging when working alone. Let the operational support team assist you by renting a fully-equipped office.
With fixed and transparent costs, as well as periodic payments, no additional charges will make it more convenient for the parent company to handle payment procedures from abroad.
3. Micro, small, and medium-sized enterprises
Similar to startups, if you have gone through the initial difficult phase and need to start focusing on core business activities, small businesses with fewer than 20-30 employees should choose offices with ready-made furniture and support services to maximize savings on asset investment and operating costs.
What should you keep in mind when renting a fully furnished office?
Ensure that the office space your business will rent meets the following requirements:
1. Fair and transparent rental prices
What does the rental price include, are there any additional charges, are there any hidden fees; clarify the costs that the business must pay outside the office (if any).
2. Infrastructure quality is guaranteed
Are there any defects in the office ceiling, walls, or floors? Is the soundproofing adequate? Do the hallways accommodate office traffic? Do the elevators operate properly? Is there sufficient parking space in the garage?
3. The quality of the available interior must meet the requirements.
Is the office fully equipped with desks, chairs, and cabinets? Are they new or old? Are there any defects? Have they been replaced during use? What are the conditions for compensation or liability if defects occur during use?.
4. What is the common area?
This is a type of service within the shared office ecosystem, so if it is a standard full-service office, it must ensure that the common areas used outside the office are: reception, reception area, meeting rooms, cafeteria, etc.
5. The more diverse the amenities, the better
The office must ensure essential amenities for office tenants such as printers, photocopiers; hot and cold water dispensers, cups, and beverages; meeting equipment, office supplies, etc.
6. Full-service, professional
Fully furnished offices, convenient offices, or service offices should include services in the rental price, such as building service fees; electricity; internet; operational and maintenance personnel costs, such as IT and technical staff; cleaning and disinfection services, etc.
How to rent a fully furnished office? Which fully furnished office rental company is reputable?
Galaxy Office always prioritizes customer satisfaction and takes pride in the high-quality services we have provided to over 1,700 clients. Do you need a flexible, modern, and versatile workspace? Let Galaxy Office help you find the perfect place. full-service office rental, where you will enjoy convenience and professionalism in the best and most sustainable working environment.
Galaxy Office not only provides traditional office rental services, full-service office rental Not only are we your partner, but we also listen and understand your needs. Our team of office consultants, with over 10 years of experience, will advise you on the most comprehensive and accurate solutions, based on our deep understanding of the market and our talented team. With an extensive network of over 2,500 office buildings, we will help you find the ideal workspace while promoting the stable growth and success of your business.
If your business is looking to rent office space in District 12 and wants to experience the best service at the most optimal cost available today, please contact Galaxy Office immediately via our hotline: 0939.663.882. Our team is always on standby to support and meet customer needs as quickly as possible. Because we know that every second saved brings another opportunity for businesses in the market.
If you would like us to proactively contact you for support, please fill out the form below:
Galaxy Office sincerely thanks you for your interest. We wish you much joy and success in life!
Contact information:
- Headquarters: 9th Floor, Diamond Plaza Building, 34 Le Duan Street, Ben Nghe Ward, District 1, Ho Chi Minh City.
- Branch: 4th Floor, Van Loi Building, 24 Dang Thai Mai Street, Ward 7, Phu Nhuan District, Ho Chi Minh City.
- Hotline: 0939.663.882
- Email: info@galaxyoffice.vn
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